Our Privacy Policy At Quint Group

Updated on 06 April 2020

This is an important notice regarding your privacy and the way in which Quint Group Limited (referred to as “Quint” we”, “our” or “us” in this policy) collects and makes use of your personal data. We want to be open and transparent with you, and therefore encourage you to contact us if you have any questions about this policy or the ways in which we use your personal data.

This policy applies to applicants, business contacts (i.e. employees of clients and prospective clients), suppliers and other third parties generally. We take our privacy responsibilities seriously and are committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

Questions regarding this policy should be directed to our Data Protection Officer who can be contacted at [email protected] The Data Protection Officer is responsible for ensuring compliance with relevant data protection legislation and with this policy. Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to the Data Protection Officer.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Topics

Who are we?

What information do we hold about you?

Applicants and recruitment

Business contacts

Suppliers' Employees

Generally

How will we use your personal information and what is the legal ground we rely on for doing so?

What happens if there is a change of purpose?

Which type of third parties might we share your personal information with?

Data Retention

How long will we use your personal information for?

Where we store your personal data

Your rights in connection with your personal infornation

Do you use cookies?

Changes to this privacy notice

How can I contact you and Preference Management?

Who are we?

Quint is registered in England and Wales (company number 6898873). Our registered office is; Glasshouse, Alderley Park, Nether Alderley, Cheshire, SK10 4ZE. Quint is Authorised and Regulated by the Financial Conduct Authority and is entered on the Financial Services Register under number 669450. Quint is also registered as a data controller with the Information Commissioners Office under registration number Z2238052.

What information do we hold about you?

We may collect, store and use personal data about you (referred to throughout this privacy policy as personal information) .

We do not collect any personal information from children, or about children nor so we collect sensitive or special category data.

Applicants and recruitment

Personal contact details such as your name, title, address, telephone number, and e-mail address.
Recruitment information (including personal information such as copies of your right to work documents, your CV or cover letter which is sent to us as part of the application process).
Recruitment information contained on your CV which you have submitted directly to us via our website.
Information provided to us by via our recruitment partners in relation to your application for employment with us.
Information collected during the course of your application including psychometric and personal profiling data.
Sensitive personal information including data relating to your health and DBS information where appropriate.

Business contacts

Contact details such as your name, title, business telephone number and business e-mail address.
Information that you provide or we collect during our interactions with you or your employer, such as how long we have done business with you or how long you have worked at your company.
Other personal information you provide to us via our website, for example, by using the “contact us” section of our website.
Personal information provided to us by the third-party service providers we work with, for example, analytics providers and third-party companies providing us with marketing assistance.

Suppliers' Employees

Personal details such as your name, email address and telephone number.

Generally

If you visit our offices, images and videos are recorded by the CCTV system in operation on our premises.
Information gathered when you visit our offices via our visitor sign-in process, including your name, company details and your car registration number.
Any personal information you provide to us during your interactions with us.
Information gathered by cookies used on our website. Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse and also allows us to improve the way our website works. For detailed information on the cookies we use and the purposes for which we use them please refer to our Cookie Policy.
Information provided to us by third party service providers we work with, for example, payment service or analytics providers.

How will we use your personal information and what is the legal ground we rely on for doing so?

We will only use your personal information when the law allows us to. When we use your personal information, we must have a legal ground for doing so. The following are (amongst others) the legal grounds by which we can use your personal information:

Where you have provided us with your consent for us to do so;
Where we need to perform the contract we have entered into with you or to take steps to enter into a contract with you;
Where we need to comply with a legal obligation to which we are subject;
Where it is in pursuit of our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

More specifically, we will use your personal information in the following circumstances:

APPLICANTS AND RECRUITMENT
What we use your personal information for;	Lawful basis we rely upon;
To evaluate and progress your application for employment with us.	It is necessary to perform the contract that we have in place with you or to take steps to enter into a contract with you. Necessary for our legitimate interests to verify your suitability of our vacancies.
To carry out right to work checks.	Necessary to comply with a legal obligation. Necessary for the legitimate interest of protecting our business, complying with the rules and regulations that apply to us and detecting and preventing illegal working.
To carry out health checks.	Necessary for the purposes of carrying out our employment obligations.
To carry out DBS checks.	Necessary for the legitimate interest of protecting our business, complying with the rules and regulations that apply to us and detecting and dealing with crime. To comply with our employment obligations.
BUSINESS CONTACTS
What we use your personal information for;	Lawful basis we rely upon;
To deal with your enquiry made via the ‘contact us’ page on our website.	Necessary in pursuit of our legitimate interests to provide you with information about our business.
To provide you with information on our services. This may include technical information and/or marketing information.	Necessary in pursuit of our legitimate interests in keeping you informed about services and business updates.
SUPPLIER’S EMPLOYEES
What we use your personal information for;	Lawful basis we rely upon;
To facilitate business between you and us.	Necessary in pursuit of our legitimate interest to provide you with information about our business.
GENERAL
What we use your personal information for;	Lawful basis we rely upon;
Where you are a consumer and have provided your contact details - To provide you with information on our services.	Consent.
To ensure our premises are kept secure and to keep evidence of this.	Necessary in pursuit of our legitimate interest to ensure our premises are kept secure.
Health and safety purposes.	Necessary to comply with legal obligations.
To administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.	Necessary in pursuit of our legitimate interests to better understand how people interact with our website and resolve any issues it may have.
To improve or website to ensure that content is presented in the most effective manner for you and your computer / device.	Necessary in pursuit of our legitimate interests to improve our website content and your experience.
To transfer to third party service providers.	Necessary in pursuit of our legitimate interests in outsourcing for effectiveness and efficiency.
To contact you if we wish to use your information for a purpose not set out in this policy.	To comply with a legal obligation.

What happens if there is a change of purpose?

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Which type of third parties might we share your personal information with?

We require third parties to respect the security of your personal information and to treat it in accordance with the law. For example, where we instruct third party processors, we carry out due diligence on those providers to ensure they treat your personal information as seriously as we do.

We may share your personal information with the following types of third parties:

Technical support providers, for example, assisting with our website.
Recruitment partners assisting us with filling our vacancies.
Professional advisers such as lawyers, accountants, insurance companies and business analysts.
Providers which help us collate and organise information effectively and securely.
Providers which assist us with marketing by, for example, helping us send email marketing campaigns
Third party software hosting companies which provide us with software solutions.
Providers which host our servers in their data centres.
Where relevant our associates which assist us in providing our services

Data Retention

How long will we use your personal information for?

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for.

We assess the appropriate retention period for different information based on the size, volume, nature and sensitivity of that information, the potential risk of harm to you from unauthorised use or disclosure of that information, the purposes for which we are using that information, applicable legal requirements for holding that information, and whether we can achieve those purpose(s) through other means.

Applicants

Where your application for employment with us is successful, we will provide you with further information as to how we use your personal information during the course of your employment.
Where your application for employment is unsuccessful, we will keep your personal information, such as your CV and application details, for 6 months.

Business contacts

The period we keep your personal information depends on a number of circumstances. For example:
- Where we have collected your personal information during the course of your and our organisations doing business, we will keep your personal information for as long as this business continues, or for as long as we have a commercial interest in holding your personal information, for example, with a view to doing business in the future.
- Where you use our website and one of our cookies are activated, that cookie will operate for the duration set out in our Cookie Policy.
- For specific timeframes for how long we keep your personal data for, please contact our Data Protection Officer.

Supplies’ employees

We will keep your personal information for as long as we and you do business together or for as long as we have a commercial interest in holding your personal information, for example, with a view to doing business in the future.
For specific timeframes for how long we keep your personal data for, please contact our Data Protection Officer.

Generally

Any data collected through our visitor sign-in procedure is stored in line with our data retention policy.
Any data collected through our CCTV system is stored for a maximum of 30 days.

Where we store your personal data

Where we use third party service providers to assist us, your personal information may also be stored in accordance with their practices and procedures. We require third parties to respect your personal information and to treat it in accordance with the law.

Your rights in connection with your personal infornation

You have the following rights regarding the processing of your personal data, given to you through legislation;

The right to be informed; You have a right to be informed about hoe your personal data processed in a concise transparent, intelligible and easily accessible manner, written in clear and plain language, that is free of charge. This is the purpose of this Privacy Policy.
The right of access; You have the right to obtain conformation that your data is being processed and to have access to that personal data.
The right to erasure; You have a ‘right to be forgotten’ or to have your personal data erased and to prevent processing. This right is not absolute and in certain circumstances this may not be possible (for example where we keep your personal data for legal and regulatory reasons). We must notify any third parties that have been shared your data of your request.
The right to restrict processing; You have the right to ‘block’ or supress the processing of your personal data. This does not stop the storing of your personal data, as it may be required to restrict processing in the future. We must notify any third parties that have shared your data of your request.
The right to data portability; You have the right to obtain and reuse your personal data for your own purposes across different services in a safe and secure way, without hindrance to usability. You can request this using the contact details here:
Rights in relation to automated decision making and profiling: You have a right to object to automated decision making, to express your point of view, ask for human intervention, and to be provided with an explanation of the decision with your option to challenge it.
The right to withdraw consent; If you have given us explicit consent to process your personal data you have a right to withdraw that consent at any time, including but not limited to the removal of consent to be contacted for marketing purposes.
The right to lodge a complaint with a supervisory authority; You have the right to lodge a complaint with us directly and / or with a supervisory authority. In the UK the relevant authority is the Information Commissioner’s Office (ICO). You can find their contact details here: http://ico.org.uk/global/contact-us/

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our Data Protection Officer in writing using the contact details set out at the beginning of this privacy policy.

Do you use cookies?

Quint uses cookies to help us analyse the traffic on our site and customer behaviour. Cookies may also be used by our partners to understand marketing and traffic patterns. Whilst visiting our website, any pages you choose to view will download cookies onto your computer. Cookies are a good way of helping us measure and assess our visitors and their own profiles, which then enables us to offer our customers a better service. Although we use cookies as above, we would not store anything that would make you identifiable i.e. passwords or locations, activity relating to finances and also your preferences. We also use customer information in order to help us to see how effective our website is, and also to highlight any improvements we may need to make. This information may in turn be passed to other businesses (third parties) purely for advertising reasons. Please be assured again that this information will not include personal information that can make you identifiable. Most web browsers will automatically accept cookies, however you can change normally your browser settings to prevent automatic acceptance. Please be aware that if you do not accept cookies, Quint cannot guarantee that our website will perform as well.

Changes to this privacy notice

We may change, modify, add or remove portions of this policy at any time, and any changes will become effective immediately.

Any changes we make to our privacy policy will be posted on this page and, where appropriate, notified to you.

How can I contact you and Preference Management?

If you have any queries or concerns relating to our privacy policy then please send an email to our Compliance Team at: [email protected], or our Data Protection Officer at [email protected]

Alternatively you can write to our Compliance Manager or Data Protection Officer at the following address:

Monevo Limited
Glasshouse
Alderley Park
Nether Alderley
Cheshire
SK10 4ZE

Privacy Policy.

Topics